PURPOSE: To reduce the space for storing documents and materials, stably storage the important documents and materials for a long period of time, enhance the efficiency of retrieval thereof and reduce the workload on each staff member as regards document processing by a method wherein the documents and materials effectively useable commonly in a department and the materials concerning the projects under way are processed by specified methods under common control.
CONSTITUTION: Each of teams 1 is provided with its own temporary corner 3 for controlling the materials common to all the teams 1, each of departments is provided with its own regular corner 4 for collectively storing the materials common to all the departments and JOB (project) related documents are classified by holding in different folders and such folders are stored in boxes, i.e., box files. The box file holding the materials concerning the JOB under way is kept in the temporary corner 3 and, after JOB completion, the materials in the box file concerned are reprocessed for conversion to store the same in mediums such as microfiche and optical disk, which are then kept in the regular corner 4. The box file holding the original materials is kept in an archival center 14 for a specific period of time and thereafter discarded as a rule.
NAGAOKA NOBUAKI
OGAWA SHUNICHI
